Track seat usage and proration details transparently
What this feature does
We believe SaaS billing should be completely transparent. Our subscription management dashboard gives you total clarity on your current usage, upcoming charges, and historical invoices for your TimeTracker account.
View proration adjustments instantly when adding seats, ensuring you never face a surprise bill at the end of the month.
How to set up subscriptions in TimeTracker
Open workspace billing
Open Settings and then Billing. Only an owner or an admin can reach that screen.
Start the subscription
Add a payment method through the checkout to move the workspace off its trial.
Set your seat count
Seats are what you pay for. Adding one charges the difference for the rest of the month.
Manage it from the portal
The billing portal handles payment methods, past invoices and cancelling the plan.
What admins and owners see
Billing is owner and admin only
Only an owner or admin can open billing, start a checkout, or reach the payment portal.
See the plan the server resolved
The screen mirrors what the server says the workspace is entitled to, not a guess made in the browser.
Know exactly what is wrong
A banner names the real problem, whether a payment failed, the trial ended, or the plan was cancelled.
What your team sees day to day
Nothing to set up
Your team never sees the billing screen. It only shows for owners and admins.
You will know if editing pauses
If a payment fails, editing pauses for everyone and the banner explains the reason why.
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→A worked example
Adding one seat mid month
A team plan sits at $15 per seat a month, with 9 of 10 seats used. Adding one more person fills the last seat. The next invoice on Aug 1 moves from $135.00 to $150.00, and $15.00 is charged today to cover the rest of the current month.
Limits and edge cases
- Billing screens are open to owners and admins only.
- If a payment fails, editing pauses for the whole workspace until it is sorted out.
- A cancelled subscription leaves your data readable, but not editable.
- A seat change is charged for the part of the month that is left, not the whole month.
Frequently asked questions
- How does pricing work?
- We charge a flat rate per active user per month. You only pay for the team members who actually need access to the system.
- What happens if I add a user mid-month?
- If you add a user halfway through your billing cycle, you are only charged a prorated amount for the days they actually used the software.
- Do you charge for client users?
- No! Client portal access is completely free and unlimited. You never pay for your clients to view their projects.
- Can I see my next upcoming bill?
- Yes, the subscription dashboard provides a real-time projection of your next invoice based on your current seat count.
- How do I update my payment method?
- Admins can securely update credit card details or switch to invoice-based billing directly from the subscription dashboard.
- Can I switch from monthly to annual billing?
- Yes, you can switch to annual billing at any time to receive a significant discount on your subscription.
- Where can I find my past receipts?
- All historical invoices and payment receipts are stored in the dashboard and can be downloaded as PDFs at any time.
- What happens if a payment fails?
- We will notify you immediately and give you a generous grace period to update your payment details before any service interruption.
- Are there any hidden setup fees?
- No, there are absolutely no setup fees, cancellation fees, or hidden charges. The price on the tin is what you pay.
- Can I cancel my subscription at any time?
- Yes, you can cancel your account at any time with one click. We will not charge you again, and you can export all your data.
Start tracking time today
Set up TimeTracker in minutes and put subscriptions to work. Track hours by client, project, and task, and bill for every hour your team works.
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