Bill for every hour you earn
What this feature does
Billing works best when the choice is made up front. With TimeTracker your team marks each entry billable or non-billable as they log it. Managers approve the timesheets, and the billable hours flow into a report you can bill from. No sorting through a messy spreadsheet at month end.
Splits billable from non-billable time at the moment of entry, so billing reports need no cleanup later.
How to set up how you bill
Set the project billing method
A project is hourly, fixed fee, or not billable at all. That choice drives everything after it.
Add the budget if there is one
A fixed fee holds one agreed amount. A retainer is the same thing set to renew each month.
Let your team flag each entry
Billable or not is marked as the hours are logged, so nothing has to be sorted out later.
Check the billable total
Billable value is the rate on the entry times the hours, using rounded time when rounding is on.
What admins and owners see
See each model side by side
A retainer shows hours used against the monthly pot, and a fixed fee shows spend against the fee.
Watch the hourly work add up
Hourly projects show the billable total for the month, so you can see the trend before month end.
Non-billable stays visible
Internal work is still tracked. It just never turns into a line a client can be charged for.
What your team sees day to day
One switch per entry
Marking an entry billable is a single choice made while logging it, not a separate review job.
The rate is not your problem
You never type a rate. It is worked out from settings and copied onto the entry when you save.
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→A worked example
One client, three ways to bill
A retainer has used 32 of its 40 hours this month, so 8 hours are left in the pot. A fixed fee project has used $12,000 of a $20,000 fee, leaving 40% of it. The hourly work has reached $6,400 billable this month, up 18% on last month.
Limits and edge cases
- A project is hourly, fixed fee, or not billable. There is no per entry billing method.
- Rounding only changes the billable figure. The exact time you logged is always kept as well.
- A retainer counts against its own month, so hours do not carry over by themselves.
- Marking an entry billable does not bill it. It still has to be approved and put on an invoice.
Frequently asked questions
- How does billable tracking differ from non-billable tracking?
- Billable entries carry a rate and map to client invoices. You can toggle this on the time tracking page.
- How do I set billing rates for team members?
- You can set custom hourly rates for each member or project. Read about rate configurations on the rates page.
- Can I bill flat fees instead of hourly rates?
- Yes, we support fixed-fee, hourly, and retainer models. Learn how these work on our freelancer page.
- How do managers approve billable hours?
- Managers can approve logs in the timesheet queue. For details on approving timesheets, see the timesheets page.
- Does the billing engine support currencies?
- Yes, you can run multi-currency projects side-by-side. For details, check out the features hub.
- How do I prepare billing reports for clients?
- You can export filterable summaries of billable time. Check out our reports and dashboards details.
- Is billing data locked after invoicing?
- Yes, invoicing locks logs against edits. Read about locking rules on the invoicing page.
- Can I compare billing performance across clients?
- Yes, our dashboard compiles utilization and profit margins. Review these comparisons on the compare page.
- Does the billing tool sync with accounting software?
- No. There is no QuickBooks or Xero connection, so you export billing data to CSV and import it there. See what does connect on our industries hub.
- How do I start with billing features?
- You can turn on billing features on any account. To view plan options, see the pricing page.
Start tracking time today
Set up TimeTracker in minutes and put billing to work. Track hours by client, project, and task, and bill for every hour your team works.
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