Billable expenses tracking software
- Expenses captured
- 100%
- Forgotten client costs
- 0 costs
- Invoice attachments
- Instant
Expenses captured
Forgotten client costs
Invoice attachments
What this means
Billable expenses are direct project costs paid by your company that are marked to be billed back to the client for reimbursement.
Consultants, travel-heavy teams, and builders who purchase materials or software licenses on behalf of specific clients.
Forgotten client expenses eat into service margins
If billable costs are not linked to billing, they get forgotten. Travel costs, subcontractor fees, and print materials go unbilled because there is no system reminder during invoice creation, coming out of your margin.
Signs this is happening on your team
- You forget to bill expenses back to clients
- Finance spends hours matching credit card bills to projects
- No clear label separates internal and billable expenses
- Clients reject invoices that lack receipt proof
- Recompiling billable costs delays monthly invoicing
What this costs you
Failing to capture billable expenses results in direct cash losses, thins project profitability, and delays reimbursement cycles.
Automated billable expense mapping and invoicing
TimeTracker flags expenses as billable from the start. When logged, they map to the client account. The invoicing engine displays all unbilled expenses for the client, letting you add them to the bill with one click.
From problem to outcome
How it works in TimeTracker
Log expenses and toggle the 'Billable' option
Attach receipts as proof for the client
Review and approve billable costs in timesheets
Add approved expenses to the client's invoice
Built for teams like these
Consulting firms
Tailored timesheets and billing tools designed specifically for Consulting firms workflows.
Explore→Agencies
Tailored timesheets and billing tools designed specifically for Agencies workflows.
Explore→Field service companies
Tailored timesheets and billing tools designed specifically for Field service companies workflows.
Explore→
Billable Expenses by industry
Popular features
Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→Related free tools
Frequently asked questions
- Can we add markups to billable expenses?
- Yes. You can set a standard percentage markup (e.g., 10%) to billable expenses to cover administrative handling costs.
- How do clients see the receipt attachments?
- When you invoice a client, TimeTracker creates a consolidated PDF containing the invoice and all matching receipt images.
- Can we track client-specific expense rules?
- Yes. You can define which expense categories are billable under specific client contracts to avoid policy violations.
- What happens if a client rejects an expense?
- You can remove the expense from the draft invoice, flagging it for review while billing the remaining items.
Stop eating client costs
Mark expenses billable as you log them and bill every client cost back. Start with TimeTracker today.
Track billable costs