Expense tracking software
- Time & Expenses
- Unified
- Receipt uploads
- Instant
- Expense reports
- Live
Time & Expenses
Receipt uploads
Expense reports
What this means
Expense tracking is the recording of direct project-related costs (like software, travel, and materials) next to team hours, showing the full cost of delivery.
Consultants, agencies, field services, and companies where employees incur project-specific costs that must be tracked and billed back.
Lost receipts and disconnected logs hide project costs
If expenses are tracked in separate apps or physical files, they get missed. Employees lose receipts, finance forgets to bill them to projects, and you end up eating these costs, directly hurting your margins.
Signs this is happening on your team
- Receipts are kept in email threads or physical boxes
- You do not know the total expense cost of a project today
- Expenses are billed to clients weeks after the work ends
- Employees complain about slow expense reimbursements
- Invoices are sent without matching expense receipts attached
What this costs you
Weak expense tracking leads to lost money from unbilled costs, inaccurate project profitability reports, and administrative delays in reimbursing team members.
Unified time and expense management
TimeTracker brings expense tracking into the team workflow. Employees log travel, software, and material costs next to their hours, upload receipts, and map them to projects instantly for manager approval.
From problem to outcome
How it works in TimeTracker
Log expenses and attach digital receipts
Map expense costs to specific projects and categories
Approve team expenses during weekly reviews
Include approved expenses on client invoices
Built for teams like these
Consulting firms
Tailored timesheets and billing tools designed specifically for Consulting firms workflows.
Explore→Field service companies
Tailored timesheets and billing tools designed specifically for Field service companies workflows.
Explore→Agencies
Tailored timesheets and billing tools designed specifically for Agencies workflows.
Explore→
Expense Tracking by industry
Popular features
Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Related free tools
Frequently asked questions
- Can employees upload receipts from mobile?
- Yes. Employees can snap photos of receipts and log expenses on the go using our mobile app, mapping them to projects instantly.
- Does TimeTracker handle employee reimbursements?
- Yes. The system tracks whether expenses are reimbursable, allowing you to run reports for payroll processing.
- Can we set spending limits on categories?
- Yes, you can define expense policies and flag entries that exceed set category limits for manual review.
- Can we export expense reports for accounting?
- Yes, you can export full expense logs with receipt images attached as a PDF package for tax and accounting audits.
Control project expenses
Track expenses next to hours and stop losing money on unbilled costs. Start tracking expenses with TimeTracker today.
Track project expenses