Project profitability software
- Profit comparison
- Billed/Cost
- Margin calculations
- Live
- Profitability reports
- Instant
Profit comparison
Margin calculations
Profitability reports
What this means
Project profitability tracking is the financial comparison of billed client revenue against the total cost of delivery (labor costs plus project expenses), revealing the true profit of each project.
Business owners, operations directors, and finance leads who need to identify low-margin projects and improve overall pricing strategies.
High-revenue projects hide poor delivery profit margins
A project that bills $50,000 looks successful, but if it takes senior staff hundreds of hours, the delivery cost might exceed the revenue. Without tracking internal labor costs alongside billed hours, you cannot tell which projects are actually losing money.
Signs this is happening on your team
- You know your revenue but not your profit margin per project
- Senior staff spend heavy hours on low-fee client accounts
- Some projects feel profitable but cash flow remains tight
- You cannot rank projects from most to least profitable
- Labor costs are estimated rather than calculated from logs
What this costs you
Running unprofitable projects drains company resources, misleads leadership about business health, and limits your ability to scale high-margin service lines.
Real-time project profit analysis
TimeTracker combines employee billing rates and internal cost rates with tracked hours. It subtracts labor cost and expenses from billed totals, giving you live gross margin and profit metrics on every project dashboard.
From problem to outcome
- Problem
Hidden project losses
FeatureRatesOutcomeLive margin tracking on project dashboards
- Problem
Labor costs calculated by hand
FeatureTime TrackingOutcomeAutomatic cost calculations from logs
- Problem
Vague service line margins
FeatureReports and DashboardsOutcomePortfolio profitability comparison reports
How it works in TimeTracker
Set employee cost rates and billing rates
Track team hours against client projects
Log project expenses as they occur
Review project profitability on the dashboard
Built for teams like these
Consulting firms
Tailored timesheets and billing tools designed specifically for Consulting firms workflows.
Explore→Agencies
Tailored timesheets and billing tools designed specifically for Agencies workflows.
Explore→IT services
Tailored timesheets and billing tools designed specifically for IT services workflows.
Explore→
Project Profitability by industry
Popular features
Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Related free tools
Frequently asked questions
- How does TimeTracker calculate labor costs?
- Labor cost is calculated by multiplying each team member's specific hourly cost rate (salary/overhead) by the hours they log to the project.
- Can we track project overhead costs?
- Yes, you can log software licenses, travel costs, and subcontractor fees as project expenses to include them in the profit calculation.
- Is cost rate data visible to the tracking team?
- No. Internal cost rates and salary-based metrics are highly restricted and only visible to administrators and finance managers.
- Does this support fixed-fee profitability tracking?
- Yes. For fixed-fee projects, profitability is tracked by comparing the fixed budget against the accumulated labor costs.
Maximize project profits
Identify unprofitable projects and focus resources on what works. Track project profitability with TimeTracker.
Track project profits