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Margin tracking software

Margin updates
Real-time

Margin updates

Margin levels
Gross/Net

Margin levels

Profit warnings
Instant

Profit warnings

Track margins nowSee sample reports
What it means

What this means

What it is

Margin tracking is the ongoing measurement of the percentage difference between billed revenue and delivery costs, helping businesses keep margins above target thresholds.

Who needs this

Finance directors, agency principals, and operations managers who need to maintain target gross margins across diverse service portfolios.

The problem

Margin erosion goes unnoticed until margins disappear

As project scopes creep, extra revisions are delivered, and staff rates change, margins erode. Without constant comparison of billed values to delivery costs, you only realize a project was unprofitable after the work is complete.

Sound familiar?

Signs this is happening on your team

  • Average company margins are declining but you don't know why
  • New projects are signed but profitability does not improve
  • You cannot identify which service lines have the thinnest margins
  • Pricing decisions are made without knowing cost margins
  • No warning flags appear when margins drop below targets
The cost

What this costs you

Margin erosion limits cash flow, reduces business value, and prevents investment in growth because teams work hard for thin margins.

The solution

Live gross margin monitoring

TimeTracker calculates gross margins on every tracked hour. By comparing billed value to internal labor and overhead costs, the system updates project margins in real time, alerting you when margins dip below targets.

How it maps

From problem to outcome

  • Problem

    Undetected margin erosion

    FeatureRates
    Outcome

    Live margin tracking on project dashboards

  • Problem

    Blind pricing decisions

    Outcome

    Margin history comparison reports

  • Problem

    Scope creep destroying profit

    Outcome

    Visual indicators for margin health

How it works

How it works in TimeTracker

Define target margins for projects and clients

Track hours with active billing and cost rates

Monitor margin percentages on portfolio dashboards

Adjust project scoping if margins fall below target

Best for

Built for teams like these

By industry

Margin Tracking by industry

Popular features

Rates

Configure custom rates for every agreement

Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.

Explore Rates→
Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

Explore Reports & Dashboards→
Project Management

Keep projects on track and in budget

Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.

Explore Project Management→
Free tools

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Related

Related use cases

FAQ

Frequently asked questions

What is a gross margin target?
Most professional service firms target a 50% to 60% gross margin on delivery, which leaves room to cover administrative overhead and profit.
Can we set alert thresholds for project margins?
Yes. You can set target margin percentages (e.g., 50%) and receive warnings if actual margins drop below that limit.
How are overhead costs factored into margins?
You can load loaded cost rates for employees that include base salaries plus overhead markups for accurate margins.
Can we report margins by department or team?
Yes, our advanced reporting allows filtering margins by department, client, service line, or individual partner.

Protect your margins

Stop working for thin margins. Track gross margins in real time and optimize service profitability with TimeTracker.

Track margins now