See where the time really goes
What this feature does
Reports and dashboards turn logged hours into answers. You can see hours by client, project, or team member, and tell which work makes money and which runs over budget. Instead of pulling numbers into a spreadsheet by hand, you open a view and get the picture right away.
Turns raw time entries into client and project views, so you see profit and overruns without building a report by hand.
How to set up reports & dashboards in TimeTracker
Open the report directory
Each report kind is listed with a short description of what it covers, so you can pick one.
Narrow it with filters
Filters are simple field and value conditions you stack up until the report shows your slice.
Save the view
Give the filter set a name and it comes back next time, kept against your own account.
Export what you need
A report can be exported so the same numbers can go into a spreadsheet or to an accountant.
What admins and owners see
Pick the dashboard for the role
There are separate dashboards for an owner, a project manager and a member, each with its own scope.
Money stays behind permission
The project manager dashboard works on budget percentages only, so it can show health without cost.
Saved views cannot be faked
The report scope is set by the server, so a task filter cannot be passed off as a report view.
What your team sees day to day
Your dashboard is only yours
A member dashboard reads your own tasks, your running timer and your own hours, and nothing else.
Search finds what you can see
Search covers clients, projects, tasks and people, always filtered to what your role is allowed.
Popular features
Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→A worked example
Where a month of hours went
A utilisation report for the month shows 128 billable hours against 44 internal hours. That is a 74.0% utilisation rate, and at the $95 workspace base rate the billable value comes to $12,160. A stronger month at 142 billable hours reads 82.0% and $13,490.
Limits and edge cases
- A saved view stores the filters only. The grouping you picked is not kept with it.
- A member dashboard cannot be pointed at somebody else. It is always scoped to you.
- Reports read what your role allows, so two people can run the same report and see different totals.
- Cost figures are left out of the project manager dashboard on purpose.
Frequently asked questions
- What kinds of reports can I build in TimeTracker?
- You can build summary, detailed, and weekly reports. Read about tracking options on our time tracking page.
- Can I export reports to CSV or PDF formats?
- Yes, you can export reports in CSV, Excel, or PDF format. Find details on our features hub.
- How do I track team utilization rates in dashboards?
- Our dashboard highlights billable versus non-billable percentages. Learn how to track this on the billing page.
- Can clients view project dashboards?
- Yes, you can share live progress links with clients. Read about client portals on the project management page.
- How do reports sync with client invoicing?
- Approved timesheet reports roll directly into draft bills. Learn more on our invoicing page.
- Can I schedule weekly email reports?
- Yes, you can schedule automated email reports to team leads. See workflow setups on our use cases page.
- Are reports locked against future changes?
- Yes, locking timesheets preserves historical report accuracy. Learn about locks on the timesheets page.
- Does reporting support multi-currency values?
- Yes, report engines convert currencies cleanly. Find about billing configurations on our rates page.
- How do I compare our performance with competitors?
- While reports show internal margins, you can compare our features against others on the compare page.
- Is advanced reporting available on the free plan?
- Core reports are free, while custom filters require a paid plan. Check out our pricing page.
Start tracking time today
Set up TimeTracker in minutes and put reports & dashboards to work. Track hours by client, project, and task, and bill for every hour your team works.
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