Project budgeting software
- Budget comparison
- Real-time
- Budget options
- Fee/Hour
- Overrun alerts
- Live
Budget comparison
Budget options
Overrun alerts
What this means
Project budgeting is the setting of hour or financial limits on a project and tracking team hours and costs against those targets to check for budget compliance.
Project managers, department heads, and agency owners who must deliver client projects within defined cost or time limits.
Project budgets are checked too late to prevent losses
Many teams only calculate project costs after the project is delivered. By then, budget overruns are already locked in, and you are forced to write off the extra hours or face difficult client billing reviews.
Signs this is happening on your team
- Budgets are kept in spreadsheets separate from tracked time
- You discover project overruns only during invoicing
- No quick way to check if a project is under or over budget
- Team members do not know how much budget is left
- Project estimates are consistently lower than actual hours
What this costs you
Late budget checks lead to direct profit losses, write-offs of unbillable time, and resource constraints due to teams spending extra time on unprofitable accounts.
Integrated project budget tracking
TimeTracker connects project budgets directly to active timers. As the team logs time, the system updates the consumed budget in real time. Alerts notify project leads before limits are hit.
From problem to outcome
- Problem
Overruns discovered after delivery
FeatureProject ManagementOutcomeLive budget tracking on dashboards
- Problem
Disconnected budget spreadsheets
FeatureTime TrackingOutcomeTime tracking linked to budget codes
- Problem
Vague team budget alignment
FeatureReports and DashboardsOutcomeRemaining budget shown to team members
How it works in TimeTracker
Set project budgets in hours or total fees
Track team hours against project tasks
Monitor budget consumption on live dashboards
Receive automated warnings at budget thresholds
Built for teams like these
Agencies
Tailored timesheets and billing tools designed specifically for Agencies workflows.
Explore→Software teams
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Explore→Architecture firms
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Explore→
Project Budgeting by industry
Popular features
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Related free tools
Frequently asked questions
- Can we set budgets in hours or fees?
- Yes. TimeTracker supports hour-based budgets (e.g., 100 hours) and fee-based budgets (e.g., $10,000), calculated using team rates.
- What happens when a budget is exceeded?
- You can configure the system to send alerts, lock the project from further time entries, or allow tracking but flag the overage.
- Can we exclude non-billable hours from the budget?
- Yes. You can choose to track only billable hours against the project budget, keeping internal admin time separate.
- Can we set budgets on individual tasks?
- Yes, you can allocate portions of the project budget to specific tasks to track progress on deliverables.
Control project budgets
Stop guessing project health. Track budgets in real time and protect project margins with TimeTracker.
Budget your projects