Forecast capacity and resource load with live feeds
What this feature does
Make sure your team is fully utilized without burning out. Our performance and capacity planning tools give you a clear view of who is overworked, who has availability, and when you need to start hiring.
Model weekly resource loading and capacity trends. Track forecast accuracy and capacity deltas to optimize team scheduling and hiring.
How to get trends you can trust
Get time in first
Every trend here is built from tracked hours, so the numbers are only as good as the logging.
Set budgets on the work
Utilisation and forecast are worked out against a budget, so projects need one to show up.
Open the dashboard for your role
An owner, a project manager and a member each get a view scoped to what they are allowed.
Compare week to week
Look at the load across a week rather than a day, because one quiet Friday means very little.
What admins and owners see
See where the load sits
Hours across the week show who is stretched and who has room, before it becomes a problem.
Health without the money
A project manager sees budget usage as a percentage, so delivery health needs no access to cost.
Forecast where it lands
A forecast margin and a forecast at completion come from the budget and the time settled so far.
What your team sees day to day
Your own numbers
Your dashboard shows your tasks, your running timer and your hours, and stops there.
Nothing about pay
Cost and margin are not on your dashboard. Only your own time and work show up.
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→Limits and edge cases
- Trends only work once there is enough tracked time behind them, so a new workspace looks empty.
- A project with no budget cannot report utilisation, because there is nothing to measure against.
- The project manager view leaves cost out on purpose, so it is not a profit report.
- Late timesheets move these numbers, so a week can change after it looks finished.
Frequently asked questions
- What is capacity planning?
- Capacity planning helps you forecast your team's availability based on their scheduled hours, time off, and assigned tasks.
- How do I see who is over capacity?
- Our visual resource dashboard highlights team members in red when their assigned hours exceed their available capacity for the week.
- Can I factor in time off?
- Yes, approved time off is automatically deducted from a team member's available capacity.
- Does it track billable utilization?
- Yes, you can set target billable utilization rates for each role and track actual performance against those targets.
- Can I look at historical performance?
- Absolutely. You can look back at past weeks and months to analyze trends in utilization and team performance.
- How granular is the capacity planning?
- You can view capacity at the individual, department, or company-wide level, broken down by day, week, or month.
- Can I see capacity by skill set?
- Yes, if you tag your team members with their skills (e.g., Design, Engineering), you can filter the capacity view to see availability by discipline.
- How do I assign work based on capacity?
- You can drag and drop tasks onto team members' schedules right from the capacity dashboard to balance the workload.
- Does it integrate with our calendars?
- Yes, it can sync with Google Calendar and Outlook to automatically block out time for meetings and appointments.
- Can I export the utilization data?
- Yes, all utilization and capacity data can be exported to CSV or accessed via our API for custom reporting.
Start tracking time today
Set up TimeTracker in minutes and put performance to work. Track hours by client, project, and task, and bill for every hour your team works.
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