Tag and organize work hours with custom labels
What this feature does
Gain deeper insights into how your team works by using flexible tags. Categorize time entries across different projects to see exactly how much time is spent on specific activities like meetings, bug fixing, or client calls.
Use flexible tags to categorize activities across projects without cluttering your formal project hierarchies.
How to set up categorization in TimeTracker
Create the tags you need
Start small. A handful of tags people actually use beats a long list nobody keeps up.
Give each one a colour
Pick from a set of twelve colours, so a tag is recognisable without reading the label.
Tag the work
Apply tags to tasks. A task can carry more than one, so billable and design can sit together.
Filter by them
Once work is tagged, the board and the list can be narrowed down to just those tags.
What admins and owners see
Rename without losing history
Renaming a tag updates it everywhere it is used, so nothing has to be retagged by hand.
Recolour any time
A colour can be changed later, which is useful once you know which tags matter most.
Deleting asks first
Deleting a tag goes through a confirm step, because it comes off every task that carried it.
What your team sees day to day
Tag in bulk
Select several tasks and add a tag to all of them at once, which is safe to repeat.
See the count
Each tag shows how many items carry it, so you can spot the ones nobody is using.
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→A worked example
Two tags on one task
The Homepage hero task for Northwind Studio starts with just the Internal tag on it. Adding Design and Billable gives it three tags in total. Across the workspace, Billable is on 128 items, Internal on 44, Design on 30, and Urgent on only 12.
Limits and edge cases
- Tag colours come from a set of twelve, so there is no free colour picker.
- Deleting a tag removes it from every task that used it, and that cannot be undone.
- Two tags cannot share the same name in one workspace.
- Tags describe work. They do not change whether time on it is billable.
Frequently asked questions
- What are tags used for?
- Tags are flexible labels you can attach to time entries or expenses to categorize them independently of the project structure.
- Can I mandate the use of tags?
- Yes, administrators can configure workspace settings to require a tag on every time entry before it can be submitted.
- How do tags help with reporting?
- You can filter and group your utilization reports by tag, allowing you to see exactly how much time the company spent on 'Meetings' versus 'Design' across all projects.
- Can I color-code my tags?
- Yes, you can assign colors to tags to make them easily distinguishable on visual timesheets and calendar views.
- Who can create new tags?
- You can restrict tag creation to administrators to keep your taxonomy clean, or allow any team member to create tags on the fly.
- Can tags be used for billing?
- While tags are primarily for categorization, you can filter invoice line items by tag to provide highly detailed breakdowns to your clients.
- Is there a limit to the number of tags?
- No, you can create as many tags as you need to accurately categorize your agency's work.
- Can I merge duplicate tags?
- Yes, administrators can easily merge duplicate tags (e.g., 'Meeting' and 'Meetings') to keep reporting data consistent.
- Do tags work on the mobile app?
- Yes, you can select and apply tags when tracking time from our iOS and Android mobile applications.
- Can I export data by tag?
- Absolutely. All CSV exports include the associated tags for every time entry and expense.
Start tracking time today
Set up TimeTracker in minutes and put categorization to work. Track hours by client, project, and task, and bill for every hour your team works.
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