Stay updated with real-time activity notifications
What this feature does
Cut through the noise and stay focused on what matters. Our intelligent alerts and centralized inbox ensure you are instantly notified about critical project updates, pending approvals, and client communications without getting overwhelmed.
Never miss a project update with a centralized inbox that aggregates all important alerts across your entire workspace.
How to set up alerts & inbox in TimeTracker
Open Settings, then Notifications
You get a grid with one row per category and one column per channel to work through.
Know the starting point
Everything is on for a new person, so you are switching things off rather than hunting them on.
Turn off what you do not need
Untick a channel for a category and that one goes quiet, while the rest carry on.
Watch the bell
Unread items show on the bell, and opening the centre is what marks them as read.
What admins and owners see
Eight kinds of notice
Categories cover assignment, due and overdue work, mentions, timesheets, budget alerts and more.
Nobody misses the first one
Because everything starts on, a new member cannot quietly miss an approval they never knew about.
Approvals and invoices land here
A timesheet approval or a paid invoice arrives in the same place as everything else.
What your team sees day to day
One place to check
Assignments, approvals, budget alerts and invoices all arrive in the same list.
Choose in app or email
Each category can reach you in the app, by email, both, or neither. It is your call.
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Expense management software built for client work
Log a cost against the project it belongs to, attach the receipt, and send it for approval. Approved expenses go on the client invoice.
Explore Expenses→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→A worked example
Three notices, one paid invoice
Karen Whitfield approves a timesheet, and that notice arrives 2 minutes later. A comment on Homepage hero came in an hour ago. Then INV-0044 is paid for $5,436, which lands just now. That takes the unread count on the bell from 2 to 3.
Limits and edge cases
- Notices go out in the app and by email only. Slack and push are not live yet.
- Every category starts switched on, so quietening things down is something you have to do.
- The unread badge stops counting at 99 and shows 99+ after that.
- Turning a category off applies to you alone. It does not change it for anybody else.
Frequently asked questions
- What kind of notifications will I receive?
- You can receive alerts for timesheet submissions, invoice payments, budget warnings, client comments, and system updates.
- Can I customize my notification preferences?
- Yes, every user can choose exactly which events they want to be notified about, and whether they prefer email or in-app alerts.
- What is the in-app Inbox?
- The Inbox is a centralized feed within the platform that aggregates all your notifications, allowing you to review and clear them efficiently.
- Will I get spammed with emails?
- No, we offer daily digest options so you can receive a single summary email rather than individual alerts for every minor event.
- Can I set up budget alerts for my projects?
- Yes, Project Managers can configure automated alerts when a project reaches a specific percentage (e.g., 75%, 90%) of its budget.
- Do clients receive notifications?
- Yes, clients receive email notifications when you send them an invoice, share a file, or request approval on a deliverable.
- Can I get notified if a team member forgets to log time?
- Yes, you can set up automated reminders that alert employees (and their managers) if they haven't met their minimum weekly hours.
- Does it integrate with Slack or Microsoft Teams?
- Yes, you can route specific notifications directly to your preferred Slack channels or Teams workflows.
- Can I mute notifications during vacations?
- Yes, you can pause all notifications while you are out of the office, and review them in your Inbox when you return.
- Are notifications delayed?
- No, in-app notifications and critical alerts are delivered in real-time.
Start tracking time today
Set up TimeTracker in minutes and put alerts & inbox to work. Track hours by client, project, and task, and bill for every hour your team works.
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