Everhour vs Hubstaff: Full Comparison
Everhour adds a timer, budgets, and invoicing right inside Asana, Trello, or Jira. Hubstaff adds screenshots, activity levels, GPS, and payroll instead.
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Our quick verdict on both tools
Pick Everhour if your team already works inside Asana, Trello, or Jira and you want budgets and client invoicing without adding a separate app. Pick Hubstaff if you manage remote or field workers and need screenshots, activity data, GPS, or automated payroll to prove hours were worked.
Start tracking freeWhat this comparison covers
Everhour and Hubstaff are both time tracking tools, compared here side by side so you can see how they differ.
If neither fits, TimeTracker is a third option worth a look for agencies that want budgets, approvals, and invoicing without monitoring features. See more on the alternatives page.
Compare the two products at a glance
Both tools solve time tracking. Here is what each one includes, side by side.
Everhour
Embeds directly into the project tool you already use, adding a timer, time column, and budget bar next to each task.
- Best for
- Small to mid-size agencies that live inside Asana, Trello, ClickUp, or Jira and want tracking built in.
- Pricing
- Free for up to 5 seats. Team is $10 a seat monthly or $8.50 billed yearly, but paid plans have a 5 seat minimum, so the real floor is about $42.50 a month even for two people.
- In-app widgets inside Asana, Trello, Jira
- Project budgets with threshold alerts
- Client invoicing from billable hours
- Visual team timeline and resource planner
- Expense tracking alongside time entries
- Zapier and Make for 100+ more apps
Hubstaff
Pairs time tracking with built-in workforce monitoring (screenshots, activity levels, GPS geofencing) and automated payroll payouts.
- Best for
- Distributed teams, agencies, and field service businesses that need proof-of-work tracking tied to payroll.
- Pricing
- No free plan, 14-day trial only. Billed annually: Starter $4.99, Grow $7.50, Team $10 per seat a month, all with a 2 seat minimum, and Enterprise $25. So the real floor is $9.98 a month, not $4.99.
- Start/stop timers with idle detection
- Optional screenshots with blur option
- Activity levels from keyboard/mouse use
- GPS and geofencing, a paid Team-plan add-on
- Automated payroll payouts
- App and URL usage tracking
See how they stack up
Pricing, best fit, and top strengths for both tools, side by side.
Pricing checked 2026-07-31. Confirm current pricing on each vendor's site.
Which one fits your team
Choose Everhour when…
Your team already plans and tracks work in Asana, Trello, or Jira.
A timer, time column, and budget bar show up right next to each task, so nobody has to open a separate app to log time.See how
You want to see a project budget before it runs over.
Budget alerts flag a project when it is close to its cap, so a manager can act before hours run past what was quoted.See how
You bill clients for hours and want invoices built from tracked time.
Billable hours turn into a client invoice without re-entering the numbers by hand.See how
You want a lighter tool with a straightforward learning curve.
Everhour's clean interface adds a timer to your existing workflow instead of asking your team to learn a whole new platform.See how
You need to see where a team's time and hours are going across a few clients.
Reports break hours down by client and project, so it is easy to see where the team's time actually goes.See how
You track expenses alongside billable hours on the same project.
An expense can sit next to the tracked hours on the same project, so nothing gets missed at invoice time.See how
You want simple, predictable per-seat pricing with no hidden monitoring tier.
Everhour's Team plan is one flat per-user price, with no separate paid tier just to get monitoring features.See how
Choose Hubstaff when…
You manage remote workers and need proof that hours were actually worked.
Optional screenshots and activity levels from keyboard and mouse use give a manager evidence beyond a self-reported timer.See how
Your team includes field workers who need to clock in at a job site.
GPS tracking and geofenced job sites confirm a worker was actually at the site when they clocked in.See how
You want payroll to run straight off the hours your team tracks.
Automated payroll payouts remove the extra step of moving tracked hours into a separate payroll tool.See how
You want to see which apps and sites your team spends time on during work hours.
App and URL usage tracking shows where computer time goes, which Everhour's project-timer approach does not attempt.See how
You run a hybrid team of office staff and field workers on one platform.
Hubstaff covers both a desk-based activity monitor and GPS-based field tracking in the same account.See how
You are not tied to Asana, Trello, or Jira and want a standalone tracking tool.
Hubstaff runs on its own, so it fits a team that does not already live inside one of Everhour's supported project tools.See how
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Use cases this solves
Frequently asked questions
- Is Everhour cheaper than Hubstaff?
- Everhour's Team plan runs about $8.50 a user a month billed annually, with a 5-user minimum. Hubstaff's paid plans start around $4.99 a user a month, but its screenshot and GPS features that most buyers want sit on higher tiers. See the full breakdown on the billing page.
- Does Everhour take screenshots like Hubstaff does?
- No. Everhour is built around project budgets and invoicing, not monitoring, so it never takes screenshots. If you need proof of work, read up on audit trail and compliance tracking before you decide which approach fits your team.
- Which tool works better inside Asana or Trello?
- Everhour wins here. It adds a timer, time column, and budget bar right inside Asana, Trello, and Jira, so your team never leaves the task. Hubstaff tracks time from its own desktop app instead, and it links back to time tracking by task in a more roundabout way.
- Can Hubstaff pay my team automatically?
- Yes. Hubstaff can run payroll payouts straight from tracked hours, which covers overtime tracking too. Everhour does not include payroll. It focuses on budgets and client invoicing instead.
- Does Everhour track GPS location like Hubstaff?
- No, Everhour has no GPS or location-based clock-in. Hubstaff covers that with geofenced job sites, which matters for field teams. If you need location proof, weigh it against time tracking by client needs before choosing.
- Which tool is easier for a small team to set up?
- Everhour tends to be quicker if your team already uses Asana, Trello, or Jira, since the timer just appears on each task. See time tracking by project for how that looks day to day. Hubstaff needs its own desktop app installed on each machine first.
- Can both tools show me project budgets?
- Everhour has budget alerts built in, so you can catch a project before it runs over on budget alerts. Hubstaff has some project budgeting too, but it is not the main reason most teams pick it.
- Does Everhour handle expenses on top of tracked hours?
- Yes. You can log an expense on a project and it sits next to the tracked hours, covered in expense tracking. Hubstaff does not build expense tracking into its core plans the same way.
- Is Hubstaff a good fit for an agency that just bills clients hourly, with no field staff?
- Probably not the first choice. Hubstaff's screenshots and activity levels solve a monitoring problem, not a billing one. An agency focused on invoicing from tracked time usually gets more value from Everhour or a dedicated billing-first tool.
- What if neither Everhour nor Hubstaff is the right fit?
- Both are strong at what they do, but neither combines project budgets, approvals, and invoicing with a monitoring-free approach the way some teams want. Our alternatives page covers more options if you want to compare a wider set before deciding.
Still deciding between the two?
Both Everhour and Hubstaff solve real problems for different teams. Match your choice to project budgets and invoicing, or proof of work and payroll.
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