Add up a timesheet in seconds with our free calculator.Open the calculator
TimeTracker
Start free

Write-off tracking software

Write-off tracking
Live

Write-off tracking

Write-off valuations
Costed

Write-off valuations

Contract decisions
Better

Contract decisions

Track write-offsSee report views
What it means

What this means

What it is

Write-off tracking is the recording of worked hours that are removed or discounted during invoicing, showing the financial cost of unbilled time.

Who needs this

Finance leads, agency owners, and managing partners who need to check billing discounts and control profit leaks.

The problem

Hidden write-offs hide client profitability leaks

If you adjust invoice totals down without tracking the unbilled hours, you hide client costs. Demanding accounts look profitable on standard reports, but you spent unpaid hours fixing issues, coming out of your margin.

Sound familiar?

Signs this is happening on your team

  • Invoices are discounted by hand during billing reviews
  • You do not know the total cost of unbilled hours this month
  • No clear report highlights write-off trends across clients
  • Write-offs are treated as missing hours rather than costs
  • You repeat pricing errors because discount history is hidden
The cost

What this costs you

Failing to track write-offs hides pricing mistakes, distorts employee productivity metrics, and prevents renegotiating contracts with expensive clients.

The solution

Structured timesheet write-off tracking and reporting

TimeTracker logs unbilled hours centrally. When adjusting invoice drafts, managers flag hours as 'written off' with reason codes (e.g., overrun, goodwill). Reports show write-off costs by client and project.

How it maps

From problem to outcome

  • Problem

    Hidden billing discounts

    FeatureBilling
    Outcome

    Enforced write-off logging in drafts

  • Problem

    No record of write-off costs

    Outcome

    Valued write-off reports by client

  • Problem

    Blind contract reviews

    FeatureRates
    Outcome

    Real margins including write-off costs

How it works

How it works in TimeTracker

Log hours against project tasks standardly

Flag unbilled hours as write-offs during invoice review

Categorize write-offs with custom reason codes

Analyze write-off valuations on financial dashboards

Best for

Built for teams like these

By industry

Write Off Tracking by industry

Popular features

Billing

Bill for every hour you earn

Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.

Explore Billing→
Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

Explore Reports & Dashboards→
Rates

Configure custom rates for every agreement

Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.

Explore Rates→
Free tools

Related free tools

Related

Related use cases

FAQ

Frequently asked questions

What is a timesheet write-off?
It is the decision to exclude tracked hours from a client invoice (e.g., due to budget overruns or errors) while preserving the cost record.
Do write-off hours affect utilization metrics?
Yes. Write-off hours still count as worked hours for employee utilization, but are flagged as unbilled, helping you check true productivity.
Can we set custom reason codes for write-offs?
Yes, you can create codes like 'Revision Overrun', 'Goodwill Discount', or 'Internal Delay' to classify write-offs.
How does this help contract negotiations?
Reports show the total value written off for a client, giving you data to renegotiate fixed-fee rates or retainer limits.

Stop profit leaks

Track every unbilled hour and analyze the cost of write-offs. Start tracking write-offs with TimeTracker today.

Track write-offs