Per person rates software
- Billing & Cost rates
- Individual
- Entry pricing
- Automatic
- Employee rate data
- Protected
Billing & Cost rates
Entry pricing
Employee rate data
What this means
Per person rates are unique hourly billing and cost rates assigned to individual employees, ensuring that their work is priced and costed correctly.
Consultancies, law firms, and agencies where billing and internal costs depend on the experience level of individual team members.
Flat rate averages hide the true cost of delivery
Billing every person at the same rate hides resource imbalances. If a senior partner tracks heavy hours on a flat-rate project, the delivery cost climbs, but standard flat reports show the project is on track, hiding margin loss.
Signs this is happening on your team
- Senior and junior hours are valued at the same rate in reports
- You cannot calculate margins based on individual salaries
- Manual math is required to calculate billing for mixed-level teams
- Employee rate updates require rebuilding project budgets
- Invoices fail to show individual rate breakdowns requested by clients
What this costs you
Using flat-rate averages leads to inaccurate margin reports, under-billing for senior hours, and poor resource decisions on fixed-fee projects.
Individual billing and cost rate tracking
TimeTracker assigns secure, individual billing and cost rates to each employee. When they log time, the system values their hours using their rates, feeding accurate costs and billing metrics into live dashboards.
From problem to outcome
- Problem
Flat-rate reporting inaccuracies
FeatureRatesOutcomePerson-specific rate tracking
- Problem
Under-billing senior hours
FeatureInvoicingOutcomeAutomatic invoice pricing from user rates
- Problem
Hidden cost imbalances
FeatureReports and DashboardsOutcomeExact project cost and margin reports
How it works in TimeTracker
Configure individual cost and billing rates
Track team hours against project codes
Calculate project values based on individual rates
Review precise resource costs in reports
Built for teams like these
Law firms
Tailored timesheets and billing tools designed specifically for Law firms workflows.
Explore→Accounting firms
Tailored timesheets and billing tools designed specifically for Accounting firms workflows.
Explore→Consulting firms
Tailored timesheets and billing tools designed specifically for Consulting firms workflows.
Explore→
Per Person Rates by industry
Popular features
Configure custom rates for every agreement
Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.
Explore Rates→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Related free tools
Frequently asked questions
- Can employee rates vary across projects?
- Yes. While employees have a base rate, you can set project-level overrides that override their base rates for specific client jobs.
- Is individual cost rate data secure?
- Yes. Individual cost rates are protected and only visible to administrators and managers with payroll permissions.
- Does it support contractor rates?
- Yes, you can configure unique cost and billing rates for contractors to track their cost contribution.
- What happens when an employee receives a promotion?
- You can schedule a rate increase with an effective date, preserving historical timesheet rates while applying the new rate going forward.
Track employee value
Price senior and junior hours correctly and calculate accurate margins. Set per-person rates with TimeTracker today.
Set employee rates