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Per client rates software

Client rate cards
Custom

Client rate cards

Contract billing errors
0 errors

Contract billing errors

Task overrides
Flexible

Task overrides

Set per-client ratesSee rate examples
What it means

What this means

What it is

Per client rates are custom billing rate cards assigned to specific clients, overriding baseline team rates to match agreed client contracts.

Who needs this

Professional service firms, marketing agencies, and consultants who negotiate custom hourly rates with different clients.

The problem

Contract billing rates get missed during invoicing

If your system only supports flat team rates, billing custom client agreements requires manual calculations. Team members track hours at standard rates, and finance must manually search contracts and edit values on invoices, leading to missed overcharges.

Sound familiar?

Signs this is happening on your team

  • Invoices are sent with incorrect standard rates instead of contract rates
  • Finance spends hours manually adjusting hourly rates per invoice
  • Client rate sheets are kept in offline PDF contracts
  • You cannot set custom task rates for specific client accounts
  • New projects default to standard rates rather than contract rates
The cost

What this costs you

Failing to enforce contract rates leads to lost revenue from under-billing, client disputes over rate errors, and delayed billing cycles.

The solution

Client-specific rate sheets and overrides

TimeTracker supports client-specific rate cards. When you set up a client, you can define their custom rates. Any project or hour logged for that client draws from their custom rates automatically.

How it maps

From problem to outcome

  • Problem

    Contract rates missed on invoices

    FeatureRates
    Outcome

    Enforced client-specific rate cards

  • Problem

    Manual invoice adjustments

    FeatureInvoicing
    Outcome

    Automatic billing from client rate cards

  • Problem

    Disconnected contract rate documents

    Outcome

    Centralized digital rate records

How it works

How it works in TimeTracker

Create custom rate sheets for client accounts

Define per-client rates by role or person

Log hours against the client's projects

Generate invoices billed at correct contract rates

Best for

Built for teams like these

By industry

Per Client Rates by industry

Popular features

Rates

Configure custom rates for every agreement

Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.

Explore Rates→
Invoicing

Invoicing software that bills from tracked hours

Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.

Explore Invoicing→
Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

Explore Reports & Dashboards→
Free tools

Related free tools

Related

Related use cases

FAQ

Frequently asked questions

Can we set per-client rates by role?
Yes. You can define a client's rate card by role (e.g., $150/hr for design, $200/hr for development), which applies to any team member working in those roles.
What happens if we negotiate a rate change?
You can update the client's rate card with an effective date, protecting past invoices while applying the new rate going forward.
Can we override client rates for a special project?
Yes. Project-level overrides take precedence over client rates, giving you flexibility for special deals.
Is rate data hidden from team members?
Yes. You can configure tracking permissions so employees only see tasks and projects, not client billing rates.

Enforce contract rates

Automate custom client billing and eliminate manual invoice adjustments. Set per-client rates with TimeTracker.

Set per-client rates