Rate management software

Rate structures: Multiple
Manual rate calculations: Zero
Rate overrides: Flexible

What it means

What this means

What it is

Rate management is the configuration and enforcement of billing and cost rates across users, roles, clients, and projects, ensuring accurate pricing on all entries.

Who needs this

Finance teams, agency owners, and operations managers who handle complex rate structures across clients and projects.

The problem

Managing complex rates in spreadsheets causes errors

When billing rates vary by person, client, and project, calculating totals by hand is a mess. Spreadsheet formulas break, outdated rates are applied, and invoices are delayed due to hours of manual correction.

Sound familiar?

Signs this is happening on your team

Billing rates are stored in disconnected documents
Outdated rates are mistakenly billed to clients
Finance spends hours manually editing invoice values
You cannot set custom rates for specific client projects
Adding new hires requires updating multiple spreadsheets

The cost

What this costs you

Poor rate management causes billing errors that damage client trust, delays invoicing cycles, and results in lost revenue from under-billing.

The solution

Centralized billing and cost rate enforcement

TimeTracker manages rate structures centrally. Set baseline rates by role or person, apply client overrides, or customize rates down to the project level. Invoices draw from these rates automatically.

How it maps

From problem to outcome

Problem	TimeTracker feature	Outcome
Spreadsheet rate tracking errors	Rates	Centralized rate structures and rules
Mistakenly billing outdated rates	Timesheets	Approved logs locked to correct rates
Hours spent fixing invoice math	Invoicing	Automatic invoice generation from logs

Problem
Spreadsheet rate tracking errors
FeatureRates
Outcome
Centralized rate structures and rules
Problem
Mistakenly billing outdated rates
FeatureTimesheets
Outcome
Approved logs locked to correct rates
Problem
Hours spent fixing invoice math
FeatureInvoicing
Outcome
Automatic invoice generation from logs

How it works

How it works in TimeTracker

Set base rates for roles and team members

Apply client and project rate overrides

Log hours against project codes

Generate invoices priced using correct rates

Best for

Built for teams like these

By industry

Rate Management by industry

Popular features

Rates

Configure custom rates for every agreement

Manage complex billing agreements with ease. Set client rates, assign member role pricing, and handle multi-currency projects with zero confusion.

Explore Rates→

Timesheets

Timesheets your team submits on time

Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.

Explore Timesheets→

Invoicing

Invoicing software that bills from tracked hours

Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.

Explore Invoicing→

Free tools

Related free tools

FAQ

Frequently asked questions

Does TimeTracker support role-based rates?: Yes. You can define billing rates by role (e.g., Senior Designer, QA) and assign team members to those roles.
Can we override rates for specific projects?: Yes. Project-level overrides take precedence over client and person rates, letting you set custom deals.
Are rates visible to the tracking team?: No. You can restrict rate visibility so team members only track hours without seeing financial rates.
How does the system handle cost rates?: You can track cost rates separate from billing rates, allowing profitability tracking without exposing costs.

Simplify rate management

Automate your rate structures and stop manual invoice math. Start managing rates with TimeTracker today.

Manage rates now