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TimeTracker
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Payment tracking software

A/R dashboards
Live

A/R dashboards

Manual receipt matching
0 hours

Manual receipt matching

Overdue warnings
Automated

Overdue warnings

Track invoice paymentsSee payment reports
What it means

What this means

What it is

Payment tracking is the recording of client payments against open invoices, showing invoice balances and accounts receivable status.

Who needs this

Finance managers, agency owners, and billing admins who must check unpaid invoices and manage business cash flow.

The problem

Untracked payments lead to uncollected client revenue

If invoicing and payments are disconnected, outstanding bills go unnoticed. You forget to follow up on overdue bills, clients delay payments, and you lack a clean view of your accounts receivable, squeezing cash flow.

Sound familiar?

Signs this is happening on your team

  • You do not know your total outstanding client debt today
  • Overdue client invoices go unnoticed for months
  • Finance manually matches bank receipts to open invoices
  • Clients are not sent reminders for late payments
  • No clear report highlights late-paying client accounts
The cost

What this costs you

Weak payment tracking results in bad debt, squeezed cash flow, and administrative hours spent chasing payments without record organization.

The solution

Centralized accounts receivable and payment tracking

TimeTracker matches payments to open invoices centrally. Record partial or full payments, view invoice statuses (draft, sent, paid, overdue) on dashboards, and trigger automated reminders for late bills.

How it maps

From problem to outcome

  • Problem

    Overdue bills ignored

    FeatureInvoicing
    Outcome

    Overdue invoice warning flags

  • Problem

    Manual payment matching

    FeatureInvoicing
    Outcome

    Payment recording linked to invoices

  • Problem

    Poor cash visibility

    Outcome

    Real-time accounts receivable reports

How it works

How it works in TimeTracker

Send invoices generated from tracked hours

Record client payments against open invoices

Monitor outstanding balances on A/R dashboards

Trigger automated reminders for overdue accounts

Best for

Built for teams like these

By industry

Payment Tracking by industry

Popular features

Invoicing

Invoicing software that bills from tracked hours

Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.

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Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

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Billing

Bill for every hour you earn

Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.

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FAQ

Frequently asked questions

Does it support partial payments?
Yes. You can record partial payments, and the invoice status will update to show the remaining balance automatically.
Can we automate overdue email reminders?
Yes. You can configure rules to send polite reminders 3, 7, and 14 days after the invoice due date.
Does it integrate with payment gateways?
Yes. You can add payment links to invoices so clients pay via credit card or ACH, updating invoice status automatically.
Can we track bad debt write-offs?
Yes. You can write off uncollectible invoices, category-tagging them as bad debt to clean up A/R reports.

Track open invoices

Get paid faster and monitor your business cash flow. Start tracking payments with TimeTracker today.

Track invoice payments