Everhour vs QuickBooks Time: Full Comparison
Everhour adds a timer and budget bar right inside the project tool your team already uses. QuickBooks Time tracks a field crew and feeds hours into payroll.
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Our quick verdict on both tools
Pick Everhour if your team works at a desk inside Asana, Trello, ClickUp, or Jira and bills clients for that time. Pick QuickBooks Time if you run a field or construction crew, need GPS proof of where people worked, and already run payroll through QuickBooks.
Start tracking freeWhat this comparison covers
Everhour and QuickBooks Time are both time tracking tools, compared here side by side so you can see how they differ.
Worth a look too: TimeTracker is a third option built around client billing from the ground up, worth a look if you want budgets, approvals, and invoicing in one place without needing QuickBooks or a project tool to make it work.
Compare the two products at a glance
Both tools solve time tracking. Here is what each one includes, side by side.
Everhour
Embeds directly into the project tool you already use, adding a timer, time column, and budget bar next to each task.
- Best for
- Small to mid-size agencies that live inside Asana, Trello, ClickUp, or Jira and want tracking built in.
- Pricing
- Free for up to 5 seats. Team is $10 a seat monthly or $8.50 billed yearly, but paid plans have a 5 seat minimum, so the real floor is about $42.50 a month even for two people.
- In-app widgets inside Asana, Trello, Jira
- Project budgets with threshold alerts
- Client invoicing from billable hours
- Visual team timeline and resource planner
- Expense tracking alongside time entries
- Zapier and Make for 100+ more apps
QuickBooks Time
Owned by Intuit and built to sync natively with QuickBooks Online and Payroll, so timesheets and payroll share one data source.
- Best for
- Small and mid-size field service or construction businesses already running QuickBooks Online or Payroll.
- Pricing
- No free plan. Time Premium $20/mo base + $10/employee/mo; Time Elite $40/mo base + $12/employee/mo. Intuit now also sells Workforce Premium and Elite alongside these.
- GPS time tracking with location breadcrumbs
- Geofencing to remind staff to clock in (Elite)
- Scheduling by shift or job
- Mileage tracking for field staff
- Job and project costing
- Native two-way QuickBooks sync
See how they stack up
Pricing, best fit, and top strengths for both tools, side by side.
Pricing checked 2026-07-31. Confirm current pricing on each vendor's site.
Which one fits your team
Choose Everhour when…
Your team already runs its day-to-day work in Asana, Trello, ClickUp, or Jira.
Everhour adds a timer, time column, and budget bar right next to each task, so nobody has to switch to a separate app to log hours.See how
You want a project budget to warn you before a task goes over hours.
Threshold alerts flag a budget once it crosses a set percentage, so a manager can act before the job runs over.See how
You need to send clients an invoice built from tracked hours.
Billable hours convert into a client invoice without leaving the project tool the team already works in.See how
You want to see who is free and who is overloaded across projects.
A visual team timeline shows planned hours per person, so a manager can spot an overloaded week before it happens.See how
You want predictable, flat per-seat pricing with no base fee on top.
Everhour charges a flat per-seat rate with no separate monthly base fee, so the bill does not shift with employee count the way some field-focused tools do.See how
You want to track expenses next to the tracked hours on the same task.
Expenses log next to tracked hours on the same task, so a project's full cost stays visible in one place.See how
Choose QuickBooks Time when…
You manage a field crew and need proof of where someone clocked in.
GPS time tracking with location breadcrumbs shows where a job was worked, which a desk-based timer does not attempt to do.See how
You already run payroll through QuickBooks Online or QuickBooks Payroll.
Native two-way sync sends approved hours straight into a QuickBooks pay run, so nobody re-types a timesheet by hand.See how
You need to remind field staff to clock in when they reach a job site.
Geofencing on the Elite plan nudges a worker to clock in once they arrive, cutting down on missed or late punches.See how
You need mileage logged for field staff driving between jobs.
Built-in mileage tracking captures driving time and distance for reimbursement, a need Everhour's project-tool focus does not cover.See how
You want staff scheduling included on every plan, not just the top tier.
Scheduling by shift or job comes on every plan, so smaller field crews get it without paying for the highest tier.See how
You run a construction or service business, not a project-based agency.
QuickBooks Time is built around jobs and crews, not tickets in a project tool, so it fits a construction or field service workflow more naturally.See how
Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Bill for every hour you earn
Mark each entry billable or non-billable while you work. Approved hours roll straight into reports you can bill from.
Explore Billing→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Use cases this solves
Frequently asked questions
- Is Everhour cheaper than QuickBooks Time?
- Everhour's Team plan runs $8.50 a user a month billed yearly, a flat rate with no base fee. QuickBooks Time adds a monthly base fee on top of its per-employee price, so its real cost depends more on headcount. See how pricing breaks down on the billing page.
- Which tool works better if my team already uses Asana or Jira?
- Everhour wins here. It adds a timer, time column, and budget bar right inside Asana, Trello, or Jira, so the team never leaves the task view. See how time tracking by task works when it lives inside the tool a team already uses.
- Which tool is better for a field or construction crew?
- QuickBooks Time is built for this. GPS breadcrumbs show where a job was worked, and geofencing reminds staff to clock in on arrival. Read more about time tracking. Everhour is built for desk-based project work, not field jobs.
- Does either tool sync with QuickBooks?
- QuickBooks Time has the deeper native sync here, since Intuit owns both products, and it feeds hours straight into a QuickBooks pay run. Everhour has no built-in QuickBooks sync. It relies on Zapier and Make to connect with 100+ other apps, alongside its other reporting tools.
- Can both tools send an invoice to a client?
- Everhour turns billable hours into a client invoice, see invoicing from tracked time. QuickBooks Time is built more around job costing and payroll than client invoicing, so it usually pairs with QuickBooks Online for that part.
- Does QuickBooks Time warn me before a job goes over budget?
- QuickBooks Time reports job costing after the fact rather than a live alert. Everhour sets threshold alerts on a budget so you get a warning before hours run out, see budget alerts for how that works.
- Which tool has a free plan?
- Everhour has a free plan for up to 5 users. QuickBooks Time has no free plan at any tier. Either way, once billing or payroll matters, most teams look at a paid plan and consider non-billable time tracking to separate paid work from overhead.
- Which tool is easier to learn for a new team?
- Everhour is generally easier to pick up since it sits inside a project tool your team already knows. QuickBooks Time takes more setup around jobs, crews, and payroll rules, though it pays off once time tracking needs to feed straight into a pay run.
- Does Everhour track mileage the way QuickBooks Time does?
- No. QuickBooks Time includes built-in mileage tracking for field staff driving between jobs. Everhour focuses on expense tracking on a project rather than mileage reimbursement.
- Is there a third option besides Everhour and QuickBooks Time?
- Yes. TimeTracker is worth a look if you want project budgets, approvals, and invoicing built around the same tracked hours, without needing a project tool or QuickBooks to make it work. Our Everhour alternatives page covers more ground than this one page.
Ready to pick the right time tracking tool?
Everhour and QuickBooks Time each solve a different problem well. TimeTracker builds budgets, approvals, and invoicing around the same tracked hours.
Compare TimeTracker free