Non-billable time tracking software
- Admin overhead splits
- Protected
- Uncategorized time
- 0 hours
- Overhead metrics
- Live
Admin overhead splits
Uncategorized time
Overhead metrics
What this means
Non-billable time tracking is the recording of internal work hours (like meetings, training, and admin) that cannot be billed to clients, showing business overhead costs.
Department leads, agency owners, and operations managers who need to check admin overhead and improve billable capacity.
Admin tasks consume billable hours without visibility
If your team only tracks billable work, you are blind to internal time. Employees look busy, but they spend heavy hours on internal meetings, training, and admin tasks. Without tracking these hours, you cannot tell what drags down capacity.
Signs this is happening on your team
- Teams log only billable hours, leaving admin work unrecorded
- You do not know the cost of internal meetings this month
- Admin tasks quietly consume team capacity
- No clear split separates client work from internal projects
- Team members complain about admin overhead but you lack logs
What this costs you
Failing to track non-billable time hides process inefficiencies, distorts utilization rates, and prevents pricing decisions based on true capacity.
Unified billable and internal time tracking
TimeTracker makes tracking non-billable hours simple. Set up internal project codes (like HR, Admin, Training) next to client codes. Teams select the correct code, and reports show the exact split in real time.
From problem to outcome
- Problem
Hidden admin overhead
FeatureTime TrackingOutcomeInternal project codes and tracking
- Problem
Inaccurate utilization rates
FeatureReports and DashboardsOutcomeLive utilization percentage splits
- Problem
Vague process bottlenecks
FeatureProject ManagementOutcomeDetailed logs of internal task durations
How it works in TimeTracker
Create internal project codes for non-billable tasks
Track team hours against internal codes daily
Analyze the split between billable and internal logs
Optimize workflows to reduce admin overhead hours
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Popular features
Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→
Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Related free tools
Frequently asked questions
- Why should we track non-billable hours?
- Tracking internal time shows the true cost of overhead, helping you identify process bottlenecks and adjust pricing to cover admin costs.
- Can we restrict who can log to internal projects?
- Yes, you can configure access rules so only specific employees or departments log to internal code projects.
- How does this connect to utilization?
- Utilization metrics compare your billable hours to your total hours (including internal admin), showing true capacity health.
- Can we set targets for non-billable hours?
- Yes. You can set limits on admin categories to flag when team members spend too much time on internal meetings.
Control admin overhead
Track internal hours next to client work and optimize your team's billable capacity. Start with TimeTracker today.
Track internal hours