Leave and PTO tracking software

Time & Leave: Unified
PTO balance checks: Live
Capacity planning: 0 gaps

What it means

What this means

What it is

Leave and PTO tracking is the recording of employee time off next to worked hours, showing true team availability and simplifying payroll.

Who needs this

HR managers, operations leads, and project planners who coordinate project schedules and process team payroll.

The problem

Disconnected time-off logs lead to scheduling mistakes

If time off is tracked in separate apps or spreadsheets, project plans stay inaccurate. Managers schedule work for employees who are away, leading to project delays and double-booking errors.

Sound familiar?

Signs this is happening on your team

Employees are scheduled for projects while on vacation
PTO balances are tracked in disconnected spreadsheets
No central calendar shows upcoming team leave
Finance manually matches timesheets to PTO approvals
Calculating available work weeks takes manual spreadsheet work

The cost

What this costs you

Poor PTO integration delays project delivery, causes scheduling friction, and delays payroll processing due to manual timesheet reconciliation.

The solution

Unified time tracking and PTO schedules

TimeTracker brings PTO management into the tracking workflow. Employees request leave, managers approve requests, and the approved time off automatically blocks capacity on project schedules.

How it maps

From problem to outcome

Problem	TimeTracker feature	Outcome
Scheduling away employees	Project Management	Leave blocked on resource schedules
Manual PTO calculations	Timesheets	PTO hours calculated from timesheets
Disconnected leave records	Reports and Dashboards	Unified worked hours and leave reports

Problem
Scheduling away employees
FeatureProject Management
Outcome
Leave blocked on resource schedules
Problem
Manual PTO calculations
FeatureTimesheets
Outcome
PTO hours calculated from timesheets
Problem
Disconnected leave records
FeatureReports and Dashboards
Outcome
Unified worked hours and leave reports

How it works

How it works in TimeTracker

Set up custom PTO policies and balances

Submit leave requests through the workspace

Approve requests and block capacity calendars

Report worked hours and PTO in unified logs

Best for

Built for teams like these

By industry

Leave and PTO Tracking by industry

Popular features

Project Management

Keep projects on track and in budget

Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.

Explore Project Management→

Timesheets

Timesheets your team submits on time

Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.

Explore Timesheets→

Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

Explore Reports & Dashboards→

Free tools

Related free tools

FAQ

Frequently asked questions

Can we track custom leave types?: Yes. You can define categories for Vacation, Sick Leave, Parental Leave, or Public Holidays, each with specific accrual rules.
Does PTO subtract from capacity calculations?: Yes. Approved leave is subtracted from the employee's available capacity automatically, keeping project forecasts accurate.
Can we set approval rules for leave requests?: Yes, requests are sent to the assigned supervisor for approval, with email and Slack updates.
Does this export to payroll systems?: Yes, you can export unified timesheet reports showing both worked and PTO hours for easy payroll processing.

Unify time and leave

Track worked hours and time off in one system. Protect project plans and simplify payroll with TimeTracker.