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TimeTracker
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Recurring projects software

Monthly project roll-over
Automated

Monthly project roll-over

Client tracking
Consistent

Client tracking

Setup overhead
Zero

Setup overhead

Automate recurring projectsSee automation rules
What it means

What this means

What it is

Recurring projects are tracking configurations that reset or copy themselves automatically on a set schedule (like monthly), maintaining tasks and rate rules.

Who needs this

Account managers, agency owners, and support leads who run monthly retainer contracts for long-term clients.

The problem

Manual monthly project setup is a recurring bottleneck

If you must set up new client projects by hand every month, you waste days. Tasks are missed, billing codes get mapped incorrectly, and employees log time to outdated projects because the new ones are not ready.

Sound familiar?

Signs this is happening on your team

  • Project managers spend the first day of the month copying projects
  • Employees log hours to expired project codes by mistake
  • Monthly retainer hours are tracked across disconnected lists
  • Comparing client work year-over-year is blocked by layout differences
  • Invoices are delayed because monthly billing codes are wrong
The cost

What this costs you

Manual monthly setup delays time tracking, causes billing errors, and increases administrative overhead for client accounts.

The solution

Automated project replication and scheduling

TimeTracker automating monthly project rollover. Set replication schedules, and the system creates the next month's project, copies tasks, preserves contract rates, and archives the old project automatically.

How it maps

From problem to outcome

  • Problem

    Employees logging to old projects

    Outcome

    Automatic monthly project rollover

  • Problem

    Slow monthly configuration times

    Outcome

    Zero admin setup overhead

  • Problem

    Fragmented retainer tracking

    Outcome

    Standardized month-to-month reports

How it works

How it works in TimeTracker

Set up monthly project tasks and billing overrides

Configure project rollover schedules and dates

Generate new project codes automatically every month

Pace delivery using consistent monthly reports

Best for

Built for teams like these

By industry

Recurring Projects by industry

Popular features

Project Management

Keep projects on track and in budget

Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.

Explore Project Management→
Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

Explore Reports & Dashboards→
Time Tracking

Employee time tracking your team will actually use

One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.

Explore Time Tracking→
Free tools

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FAQ

Frequently asked questions

How does project rollover work?
On the date you set (e.g., the 1st of the month), TimeTracker copies the project structure, names it (e.g., '[Client] - October 2026'), and maps the team automatically.
What happens to the previous month's project?
The previous project is locked and archived automatically, protecting past timesheets while keeping the active selection clean.
Can we carry over remaining hours?
Yes, for retainer projects, you can configure rollover rules that carry unused hours to the next cycle.
Does it preserve custom billing rates?
Yes, all client-specific overrides and project rate sheets transfer to the new project automatically.

Automate monthly setup

Roll over monthly client projects automatically and keep tracking clean. Set up recurring projects today.

Automate recurring projects