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TimeTracker
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Project templates software

Project setup time
Seconds

Project setup time

Task structures
Consistent

Task structures

Billing rates
Enforced

Billing rates

Use project templatesSee template layouts
What it means

What this means

What it is

Project templates are saved configurations of task lists, rate overrides, and settings that can be copied to set up new tracking structures in seconds.

Who needs this

Operations managers, project leads, and agency principals who run recurring project types and want consistency.

The problem

Setting up projects by hand causes setup errors

Configuring every new project from scratch is a bottleneck. Tasks get forgotten, billing rates are mapped wrong, and setup inconsistencies make it impossible to run comparative reports across projects.

Sound familiar?

Signs this is happening on your team

  • Project managers configure tasks differently every time
  • Standard client project tasks are forgotten during setup
  • Billing rate structures must be entered for every project
  • Historical project comparison is blocked by bad data formatting
  • Setting up a new project takes hours of administrator time
The cost

What this costs you

Manual project setup causes rate errors that delay invoices, setup bottlenecks that delay work, and fragmented reports that hide portfolio trends.

The solution

Standardized project templates and setup tools

TimeTracker lets you save project layouts. When creating a project, select a template to copy its task lists, estimated hours, billable rates, and resource settings instantly, ensuring total data consistency.

How it maps

From problem to outcome

  • Problem

    Inconsistent task structures

    Outcome

    Enforced template task lists

  • Problem

    Slow, manual setup times

    Outcome

    One-click new project setup

  • Problem

    Fragmented portfolio reports

    Outcome

    Standardized project metrics comparison

How it works

How it works in TimeTracker

Create a standard project layout with tasks and rates

Save the configuration as a project template

Create new client projects from saved templates

Analyze consistent portfolio metrics in reports

Best for

Built for teams like these

By industry

Project Templates by industry

Popular features

Project Management

Keep projects on track and in budget

Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.

Explore Project Management→
Reports & Dashboards

See where the time really goes

Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.

Explore Reports & Dashboards→
Time Tracking

Employee time tracking your team will actually use

One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.

Explore Time Tracking→
Free tools

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Related

Related use cases

FAQ

Frequently asked questions

Can templates contain billing rates?
Yes. You can save rate cards, custom role rates, and billing options inside templates to apply contract terms instantly.
Can we update active projects if a template changes?
Templates only apply to new projects, but you can copy new task groups to active projects using our sync tool.
Can we restrict templates by department?
Yes, you can organize templates into categories (e.g., Marketing, Development) and restrict access by team group.
Do templates support task hour estimates?
Yes, you can set baseline task hour estimates in templates to give the team standard targets from day one.

Standardize project setup

Start projects in seconds and ensure consistent tracking across your entire portfolio. Start with TimeTracker today.

Use project templates