Exception based approvals software
- Approval time saved
- 90%
- Exception flagging
- Smart
- Standard approvals
- Automated
Approval time saved
Exception flagging
Standard approvals
What this means
Exception based approvals use automated system rules to flag unusual timesheet entries (like excessive hours or missing descriptions), so managers only inspect those errors.
Large service organizations, operations leads, and busy managers who oversee large teams and cannot review every single line item.
Managers rubber-stamp timesheets because manual review is slow
When managers must check hundreds of normal timesheet lines every week, they get tired and rubber-stamp all submissions. Errors like missing notes, overtime overruns, and wrong client codes slip through anyway.
Signs this is happening on your team
- Managers approve timesheets without looking at them
- Finance discovers timesheet errors after they are approved
- The timesheet review process takes hours of management time
- No system checks flag missing task notes or double entries
- Billing disputes happen despite manager sign-offs
What this costs you
Rubber-stamping timesheets leads to client billing errors, compliance risks, and wasted management salary spent on repetitive administrative checks.
Smart exception flagging and auto-approvals
TimeTracker checks timesheets against validation rules (e.g., minimum description length, budget limits, daily caps). Submissions that meet all rules are auto-approved, while exceptions are flagged for manager review.
From problem to outcome
- Problem
Time wasted reviewing normal logs
FeatureTimesheetsOutcomeAuto-approval of standard entries
- Problem
Anomalies missed during manual review
FeatureTimesheetsOutcomeSystem-flagged exceptions for review
- Problem
Rubber-stamped billing errors
FeatureReports and DashboardsOutcomeStrict adherence to timesheet policies
How it works in TimeTracker
Define validation rules for timesheet submissions
Process timesheets through the validation engine
Auto-approve entries that pass all validation rules
Flag exceptions for manual manager review
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Exception Based Approvals by industry
Popular features
Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→See where the time really goes
Break hours down by client, project, and team member. Find the work that pays off and the projects that run over.
Explore Reports & Dashboards→Keep projects on track and in budget
Define project phases, set budget caps, and track work progress in real-time. See margins and utilization without building reports manually.
Explore Project Management→Related free tools
Frequently asked questions
- What rules can we use to flag exceptions?
- You can set rules for missing descriptions, entries exceeding 10 hours, entries logged on weekends, or logs that exceed task estimates.
- Are auto-approved timesheets still locked?
- Yes. Once auto-approved, entries are locked from editing, matching the security of manually approved records.
- Can managers see why an entry was flagged?
- Yes, the approval dashboard highlights the specific exception rule that triggered the flag (e.g., 'Description too short').
- Can we customize exception rules by department?
- Yes, rules can be tailored by department or client contract to accommodate different working patterns.
Save review time
Automate normal timesheet approvals and focus review time on the exceptions. Start using smart approvals today.
Enable smart approvals