Client approvals software
- Billing disagreements
- 0 disputes
- Invoice sign-offs
- Faster
- Client-approved logs
- Locked
Billing disagreements
Invoice sign-offs
Client-approved logs
What this means
Client approval is the verification of logged project hours by the client contact, confirming the work description and duration before billing occurs.
Consultants, developers, and agency teams billing on a time-and-materials basis who require client confirmation to process invoices.
Post-invoice client disputes delay payments for weeks
If clients only review hours after receiving an invoice, they flag disputes late. Disagreements over task descriptions or hour counts block the entire invoice, delaying payments while you search historical records.
Signs this is happening on your team
- Clients dispute timesheet hours on sent invoices
- Invoices are held up due to description corrections
- No formal process lets clients approve weekly work
- You send spreadsheets back and forth for hour sign-offs
- Rebuilding disputed invoice records takes administrative days
What this costs you
Unapproved billing details delay invoice cycles, strain client relationships, and increase write-offs to resolve billing disputes.
Pre-billing client timesheet sign-off
TimeTracker provides client approval workflows. Share weekly or milestone timesheets with client contacts via secure links. They approve, reject, or comment. Approved hours are locked and billed.
From problem to outcome
- Problem
Post-invoice billing disputes
FeatureTimesheetsOutcomePre-billing client timesheet sign-off
- Problem
Vague work documentation
FeatureTimesheetsOutcomeLocked client approval history
- Problem
Manual hours verification
FeatureInvoicingOutcomeApproved hours pulled directly to bills
How it works in TimeTracker
Submit timesheet logs for client review
Share secure approval links with client contacts
Capture client approval or rejection comments
Invoice approved hours with sign-off records attached
Built for teams like these
Consulting firms
Tailored timesheets and billing tools designed specifically for Consulting firms workflows.
Explore→Agencies
Tailored timesheets and billing tools designed specifically for Agencies workflows.
Explore→Software teams
Tailored timesheets and billing tools designed specifically for Software teams workflows.
Explore→
Client Approvals by industry
Popular features
Timesheets your team submits on time
Hours build into a timecard as people work. Send the week for approval, lock it once it is signed off, and bill from a number that cannot quietly change.
Explore Timesheets→Invoicing software that bills from tracked hours
Approved time turns into itemised invoice lines with tax and multiple currencies handled for you. Check it over, then send it.
Explore Invoicing→Employee time tracking your team will actually use
One click starts a timer, or people type hours in by hand. Every entry ties to a client, project, and task, so the record stays clean.
Explore Time Tracking→Related free tools
Frequently asked questions
- Do clients need accounts to approve hours?
- No. You can share secure, password-protected approval links that let clients review and sign off without creating accounts.
- What happens if a client rejects an entry?
- The entry returns to the project manager with the client's rejection comment, ready for correction and resubmission.
- Can we hide internal task details from clients?
- Yes. You can roll up hours into main categories (e.g., 'Development') for client review while keeping granular tasks internal.
- Are approval records saved on invoices?
- Yes, a PDF sign-off sheet with the client contact name and approval timestamp is saved and can be attached to the final invoice.
Stop billing disputes
Lock in client agreement before you invoice. Set up client approvals with TimeTracker today.
Set up client approvals