Template
Expense Report Template
Fill in your expenses right on this page. Add a row for each cost with its date, category, description, and amount, and the claim total adds up as you type. Download the CSV or print it when you are done. No sign-up and nothing to install.
Date
Category
Description
Amount
Total
$0.00
Every amount adds up to the claim total at the bottom. That is the figure your manager approves and finance pays back.
Answers
Frequently asked questions
Common queries and answers about the expense report template.
- Can I fill this expense report in on the page?
- Yes. Type straight into the grid, add as many rows as you need, and the claim total updates as you go. Download the CSV or print it when you are done.
- What is the claim total?
- It is the sum of every amount you enter. That is the figure your manager approves and finance pays back, so you never add it up by hand.
- What should I put in the category column?
- Use a short label your finance team knows, like Travel, Meals, Software, or Supplies. Keeping the same names each month makes the report faster to approve.
- Is my expense report saved?
- No. The grid lives in your browser and clears when you close the tab, so download the CSV before you leave. A free TimeTracker account keeps every claim and its receipts for you.
- Do I still need my receipts?
- Yes. Most finance teams want a receipt for each line, so keep them with the report. TimeTracker lets you snap a photo of each receipt and attach it to the expense.
- Does this work for a whole team?
- One person at a time. For a team, TimeTracker collects everyone's expenses, sends them for approval, and rolls the approved costs into a project budget or an invoice.
Tired of doing this by hand?
TimeTracker captures every hour automatically and turns it into timesheets, invoices, and live profitability.