Free Time Tracking Software for Event Planners - Track Client Hours & Project Costs Automatically
Timetracker is the leading event planning time tracking software that helps event planners automatically track client hours, manage multiple event projects, and generate accurate invoices with intelligent time tracking technology—completely free forever.
✓ Setup in under 2 minutes ✓ No credit card required ✓ 100% free forever ✓ Trusted by 8,200+ event professionals
Why 8,200+ Event Professionals Choose Our Event Planning Time Tracking Software Over ClickTime and Eventbrite
Timetracker is the preferred event planning time tracking solution for wedding planners, corporate event coordinators, and event management companies worldwide—from freelance planners managing 2-3 weddings to large agencies handling 500+ corporate events annually.
"Timetracker revolutionized our event planning workflow. Last quarter alone, we accurately tracked 650 client meetings across 2,400 billable hours for 45 corporate events. The automated time tracking helped our team of six event coordinators manage vendor schedules with 99% billing accuracy."
Maria Rodriguez
Senior Event Coordinator, Elite Event Solutions
2,400 hours tracked • 650 meetings managed • 99% billing accuracy
Essential Event Planning Time Tracker Features That Boost Profitability and Efficiency
Timetracker is the go-to event planning time tracking platform for wedding planners, corporate event coordinators, and event management companies worldwide—from freelance planners billing $5,000/event to large agencies managing $50,000+ monthly event budgets.
Automatic Time Tracking
Free Event Planning Time Tracking Software - Never Miss Client Hours
Stop losing money on unbilled event planning time. Our intelligent time tracker automatically records vendor meetings, client consultations, and event coordination activities by project. Event planners using Timetracker recover an average of 12+ unbilled hours monthly, increasing revenue by $600-2,000 per planner per month.
Key Benefits
- Automatic event planning time tracking with 99.9% accuracy
- Real-time client hours monitoring by event and vendor
- Zero manual timesheet data entry required
- Smart time recording for venue visits and client meetings
- Works with Windows, Mac, iOS, and Android devices
Perfect For
- Wedding planners and coordinators
- Corporate event management teams
- Social event planning agencies
- Freelance event consultants
Multi-Event Management
Smart Event Planning Time Tracking for Multiple Clients and Projects
Organize unlimited event projects with intelligent client management. Switch between wedding planning, corporate events, and social gatherings seamlessly, tracking time across multiple vendors and generating separate client invoices instantly. Our event planning time tracking software handles everything from 2-client freelance operations to 100+ event agency environments.
Key Benefits
- Unlimited clients and event projects
- One-click event project switching
- Separate billing per client and event type
- Real-time event profitability analytics
- Client-specific time tracking rules
Perfect For
- Multi-service event planning businesses
- Wedding planners with diverse portfolios
- Corporate event teams with multiple clients
- Event agencies managing various event types
Client Invoice Generation
Automated Client Invoices from Event Planning Time Tracking Data
Transform tracked event planning hours into professional client invoices automatically. Generate detailed billing reports with vendor coordination time, client consultation hours, and event execution breakdowns in seconds. Export invoices to popular accounting systems and get paid 40% faster with accurate time documentation.
Key Benefits
- Automatic invoice generation from event planning time data
- Professional time-to-billing conversion in 1-click
- Integration with accounting software (QuickBooks, Xero)
- Expense tracking for accurate event cost billing
- Tax-ready reports for event planning businesses
Perfect For
- Hourly event planning fee structures
- Event agencies with detailed billing requirements
- Wedding planners with complex pricing models
- Freelance event consultants and contractors
Event Team Collaboration
Scale Your Event Planning Business with Team Time Tracking
Grow your event planning business with powerful team management tools. Add unlimited event planning team members, assign granular roles and permissions, track everyone's time transparently, and maintain complete project visibility across all events and clients in your expanding event planning agency.
Key Benefits
- Unlimited event planning team members (free forever)
- Role-based access control for clients and projects
- Transparent time tracking across all event projects
- Real-time event team collaboration features
- Manager dashboard for agency oversight
Perfect For
- Growing event planning agencies (5-50 people)
- Wedding planning teams with multiple coordinators
- Corporate event departments with staff planners
- Multi-location event planning businesses
Advanced Time Tracking Features for Professional Event Planners
Discover the powerful automation tools that make event planning time tracking efficient and accurate for professionals managing complex event portfolios and multiple client relationships.
Smart Event Planning Time Tracking Workflows
Create automated workflows that perform different time tracking actions based on event types, client requirements, and billing rates for maximum event planning efficiency.
Conditional Time Filters for Event Work
Use smart filters so time tracking only starts when specific event planning conditions are met—perfect for planners with complex billing arrangements across event types.
Event Data Formatting Tools
Transform dates, event codes, vendor information, and client data into your preferred format for seamless integration with existing event management systems.
Event Management Software Integrations
Connect with any event tool (Planning Pod, Eventbrite, Cvent, etc.) or send data to business systems without coding or server management required.
Scheduled Event Time Reports
Schedule automated time reports to be sent to clients whenever it's convenient for your event workflow—daily, weekly, or monthly project summaries.
Custom Event Planning Time Tracking Logic
Describe your event planning time tracking needs and our AI will create custom solutions for your specific client requirements and billing structure.
Start Free Event Planning Time Tracking - Setup in Under 2 Minutes
Follow these simple steps to set up your complete event planning time tracking system and start capturing every billable hour automatically—no credit card required, free forever.
Step 1 (30 seconds)
Start Free Time Tracking for Your Event Planning Business
Transform manual event planning time tracking into automated revenue capture. Our intelligent timesheet software eliminates billing guesswork, reduces invoicing errors by 95%, and helps event planners recover an average of 12+ billable hours monthly—worth $600-2,000 in additional revenue.
Step 2 (1 minute)
Set Up Your First Event Project in 60 Seconds
Switch seamlessly between wedding planning, corporate events, and social gatherings without losing valuable billable time. Our intelligent project management system lets event planners organize unlimited clients, track time across multiple vendors, and generate professional invoices instantly.
Step 3 (instant)
Begin Automatic Event Planning Time Tracking Immediately
Start capturing every billable minute with our automatic time tracking technology. Whether you're coordinating vendors, meeting with clients, or managing event logistics—Timetracker automatically records your work activity and categorizes it by project and client.
Step 4 (optional)
Scale Your Event Planning Agency with Team Collaboration
Ready to grow? Add unlimited event planning team members, assign specific roles and permissions, and maintain complete transparency in time tracking and project management across your expanding event planning business or agency.
What Our Users Say
Discover how Time Tracker has helped professionals across industries improve productivity and work-life balance.
Time Tracker has completely transformed how our team manages projects. The intuitive interface and comprehensive reporting have boosted our productivity by at least 30%.
Sarah Johnson
Project Manager, TechCorp
As a freelancer, keeping track of billable hours used to be a nightmare. Time Tracker has simplified everything, and the automated invoicing feature is a game-changer!
Michael Chen
Independent Designer
The analytics provided by Time Tracker helped us identify workflow bottlenecks we didn't even know existed. We've optimized our processes and saved countless hours.
Emma Rodriguez
Operations Director, StartupX
I've tried many time tracking solutions, but none compare to the ease and flexibility of Time Tracker. The mobile app ensures I never miss logging important client work.
David Wilson
Senior Consultant
The team collaboration features are outstanding. Being able to see everyone's progress in real-time has improved our communication and project delivery timelines.
Priya Patel
Team Lead, DevStudio
Time Tracker's integration with our existing tools was seamless. The customer support team was incredibly helpful during setup and answered all our questions promptly.
Thomas Brown
IT Manager
The automatic time detection feature is brilliant! It learns my work patterns and suggests time entries, making tracking effortless and accurate.
Lisa Wang
Software Engineer
Managing multiple clients became so much easier with Time Tracker. The project categorization and detailed reports help me stay organized and professional.
James Miller
Marketing Consultant
The dashboard gives me instant insights into where my time goes. I've been able to eliminate time-wasting activities and focus on high-value work.
Rachel Green
Business Analyst
Time Tracker's offline mode saved me during a client meeting in a remote location. All my time entries synced perfectly when I got back online.
Alex Thompson
Field Engineer
The expense tracking feature alongside time tracking makes this tool indispensable for project management. Everything I need in one place!
Maria Garcia
Project Coordinator
I love how Time Tracker respects work-life balance. The break reminders and overtime alerts help me maintain healthy working habits.
Kevin Lee
UX Designer
Timetracker is FREE, forever
• Setup in 2 minutes • No credit card required
Frequently Asked Questions About Event Planning Time Tracking
Get answers to the most common questions about event planning time tracking software and how it can transform your event business